How to Write an Invoice for Construction Work with Free Template

It’s not necessarily when the invoice is sent, but you should aim to send invoices the same day to get prompt payments. An invoice can only be processed by an accounts payable team once it’s been received. If it’s taking you days or even weeks to send an invoice, that’s additional time between completing the work and getting paid. Consider adding instructions for change orders in case the client requests services outside the agreed scope of the project. List the agreed pricing for the scope of work and confirm that any work outside the contract scope will require a change order.

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Types of Construction Invoices

Professionals Retail Accounting can generate invoices using invoicing software or manually. For many contractors, invoicing is usually an afterthought—until it’s time to get paid. And that’s when the missing details, inaccurate amounts, and a confusing layout can lead to delayed payments and headaches.

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Unfortunately, payment disputes happen in construction, and contractors need to utilize mechanics liens to level the playing field. With an organized, clean, comprehensive construction invoice template, they’ll have surefire documentation to bring to court. Equipment rentals, parking fees, and other miscellaneous job expenses usually won’t fall under materials, construction invoice so the “other” section is where the construction invoice template should list them.

• Keep a digital copy of all the invoices you generate and store it on a virtual cloud to never lose any invoice and avoid digging into piles of paperwork.
• These systems allow you to create custom invoices on any web-connected device, making it easy to manage your work and get paid faster.
• Creating a professional and clear construction invoicing is central to getting paid on time and maintaining strong client relationships.
• Enter bill-to and other miscellaneous information, and the template will auto-tally totals for all completed construction work.
• Set a time frame for paying the invoice and penalties for failure to pay on time.

• A recurring invoice is used to accept ongoing payments from the customer.
• Invoices are generally straightforward bills from vendors or contractors on smaller jobs or residential projects.
• For even more invoices, check out FreshBooks’ invoice template gallery, plus the industry-specific templates available below.
• This means factoring all of your invoices in a full-commitment option.
• Scheduled due dates also give your clients a sense of urgency, which can help to motivate them to pay on time.

Now you must be thinking about which type of invoice is suitable for businesses’ infrastructure. A lump-sum invoice is a type of invoice that outlines all the charges for a single project, service, or job as a fixed amount. The invoice will often include a list of expenses, but not broken down by unit price and unit quantity. These invoices are typically used with the cost of a project was set and agreed upon ahead of time and aligns with the signed contract.